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Reproducing Financial Transactions for Tax Filing: What Your Accountant Needs When Bookkeeping is Incomplete

Filing taxes can be a daunting task, especially if you haven't completed your bookkeeping. However, fear not! There are ways to provide your accountant with the necessary information to accurately file your taxes even if your financial records are incomplete. In this blog post, we will explore the various documents and sources you can provide to help reproduce your financial transactions and ensure a smoother tax filing process.

1. Business Checking Account:

If you maintain a separate business checking account, it can be a valuable source for reconstructing your financial records. By providing your accountant with access to your business checking account statements, they can identify and categorize the business-related transactions. This information helps in determining the accurate income, expenses, and other financial activities related to your business.

2. Personal Checking Account:

In the event that you only have a personal checking account, don't worry. Your accountant can still extract the business transactions from your statements. By carefully reviewing your personal checking account statements, they can identify any transactions that are specifically related to your business. It might take a bit more effort, but it is still possible to reconstruct your financial activities through this method.

3. Electronic Receipts:

In today's digital age, many companies provide electronic receipts for transactions. These receipts are often sent via email or available for download on their website. To help your accountant, review your email accounts for any receipts and provide those that were for business purposes. These receipts serve as evidence for business expenses and ensure that your accountant has accurate information when filing your taxes.

4. 1099 Forms:

If your business received any 1099 forms from clients or vendors, make sure to supply them to your accountant. 1099 forms report income received on behalf of your company, such as freelance work, contractor payments, or other business-related earnings. Providing these forms to your accountant allows them to accurately account for revenue received by your business and include it in your tax filing.


While maintaining accurate and up-to-date financial records is ideal, sometimes incomplete bookkeeping can pose challenges during tax filing. However, there are ways to overcome this hurdle by providing your accountant with alternative sources of information. Whether it's through your business checking account, personal checking account statements, electronic receipts, or 1099 forms, these sources can help your accountant file taxes accurately. Ensure effective communication with your accountant, explaining the situation in detail to achieve the best outcome.